--- title: "How to Set Up Maintenance Billing for a New Society" url: https://taheridevelopers.com/blog/society-maintenance-billing-setup description: "Setting up billing for a new society? Six steps from sign-up to the first bill, what to keep ready, what it costs, and the one-time licence option." author: "Taheri Developers Team" publisher: "Taheri Developers" published: 2026-11-05T02:40:00Z updated: 2026-11-05T02:25:54Z category: "Buying Guides" language: en-IN --- # How to Set Up Maintenance Billing for a New Society Setting up billing for a new society? Six steps from sign-up to the first bill, what to keep ready, what it costs, and the one-time licence option. To set up maintenance billing for a new society, sign up as the admin, invite your treasurer, add the flats, set the charges and the late-fee rule once, and send the first bills. With [Aangan](https://www.tryaangan.in), the maintenance app built by [Taheri Developers](https://taheridevelopers.com), the site says most societies send their first bills the same evening, and the first 20 flats are free. This guide walks through each step in order, shows what to keep ready, explains what runs by itself after the first bill, and covers the price and the one-time licence. ## How to set up maintenance billing for a new society: the six steps Everything below about Aangan comes from its website, read on 5 November 2026. Each row is one step: what you do, and what you need in hand before you start. - **1. Sign up as admin.** You enter your name, email, mobile number, society name and a password of at least eight characters, and you become the society's admin. Keep ready: a phone number and email the committee will hold for the long term. - **2. Invite the treasurer.** The admin invites the treasurer, committee members and staff, now or later. Keep ready: each person's mobile number and email. - **3. Add the flats.** Add them by hand, or upload your Excel sheet with flats, owners, tenants and opening balances. Keep ready: your current register. - **4. Set the charges.** Choose a rate per sq ft or per flat, and the due date. Keep ready: the monthly budget and the area of each flat. - **5. Set the late-fee rule.** Enter the rule once so the fee is added on the day your bylaws say. Keep ready: the bylaw clause on interest or late fees. - **6. Send the first bills.** Each flat gets its amount with a one-tap pay link, and after that bills go out every month on the 1st. Keep ready: a quick check of the amounts for a few flats. ## What to keep ready before you sign up A new society loses the most time at step three, so gather the inputs first. You need the list of flats by wing and floor, the area of each flat if you bill per sq ft, and the owner's name and mobile number for each. If a flat is rented, add the tenant too, because Aangan covers both owners and tenants: the tenant pays and the owner sees the receipt. If the society has been running on paper, bring each flat's opening balance so old dues are not lost. Then settle three decisions with the committee: the monthly rate, the due date, and the late-fee clause in your bylaws. If you do not have a register yet, Aangan's free [maintenance Excel sheet](https://www.tryaangan.in/tools/society-maintenance-excel-sheet) builds one for your own wings and flats. The [treasurer duties guide](https://www.tryaangan.in/guides/society-treasurer-duties) lists what the treasurer is expected to keep, which helps when you brief the person taking the job. ## Steps 1 and 2: sign up and invite the treasurer Anyone on the committee can start the [sign-up](https://www.tryaangan.in/console/signup). The person who signs up becomes the society's admin, and the page says no card is needed. Residents never create an account or install an app, so the only logins you manage are the committee's. Once inside, invite the treasurer and any staff who will record payments. If you want to look around first, the [committee demo](https://www.tryaangan.in/app) is a demo society where, in the site's words, everything works and nothing is real. ## Step 3: add flats by hand or from Excel For a small society, typing the flats in by hand is quick. For anything larger, upload your sheet, and flats, owners, tenants and opening balances come in together. You can also add flats now and finish later, so an incomplete register does not stop you from starting. After an upload, check a few rows, especially areas and owner mobile numbers, because each bill amount is worked out from the flat's area. ## Step 4: set the charges and the due date You set the charge once, either as a rate per sq ft or per flat, along with the due date. How you split the budget is the committee's call. Our post on [how a society maintenance charge is calculated](https://taheridevelopers.com/blog/society-maintenance-calculation) compares per sq ft, equal share and a mix, and the free [maintenance calculator](https://www.tryaangan.in/tools/maintenance-calculator) shows the monthly amount and late-payment interest before you commit. Its own example spreads ₹1,20,000 of expenses over 48,000 sq ft, which comes to ₹2.50 per sq ft, so a 1,200 sq ft flat pays ₹3,000 a month. Aangan's [society maintenance charges guide](https://www.tryaangan.in/guides/society-maintenance-charges) adds that the owner remains responsible to the society and a rent agreement can shift payment to the tenant. ## Step 5: set the late-fee rule and the reminders Enter the late-fee rule once and Aangan adds the fee on the day your bylaws say, explaining it politely so nobody on the committee has to. The calculator makes the point plainly: your bylaws set the ceiling, so read the clause before you type a number. Our post on [how much late fee a society can charge](https://taheridevelopers.com/blog/late-fee-society-maintenance) goes through the question, and it is not legal advice. Reminders follow on WhatsApp: three days before the due date, on the due day, seven days after with the late fee, and thirty days after, when the matter goes to the committee. ## Step 6: send the first bills Each flat gets its exact amount, worked out from its area, with a one-tap pay link. The site says most societies send the first bills the same evening, and from then on Aangan raises them every month, on the 1st. Before you send, check three or four flats of different sizes. Then tell residents in your society group that bills will now arrive on WhatsApp and can be paid with any UPI app. ## Setup mistakes a new committee should avoid Most problems in the first month trace back to the inputs, not the software. These are the ones to watch for. - **Wrong areas.** If you bill per sq ft, one wrong area repeats in every monthly bill for that flat until someone corrects it. Check what you entered against the area in each flat's papers. - **Missing opening balances.** If a flat carried dues from before you started and you leave them out, the ledger shows that flat as clear when it is not. Enter the balance along with the flat. - **A late fee your bylaws do not allow.** Copy the clause, not what the society next door charges, and record the committee resolution that approved the rate. - **One person holding the only login.** Invite the treasurer and a second committee member, so billing does not stall when the person who signed up is away. - **Residents not told.** A bill that appears on WhatsApp without warning is easy to ignore. Announce the change in your society group before the 1st. ## A simple monthly routine once billing is live After the first cycle, the monthly routine is short. Bills go out on the 1st and reminders run on their own schedule. During the month, glance at the flat grid and give personal attention to the flats still unpaid when the thirty-day escalation reaches the committee. Photograph vendor bills as they arrive, so expenses are not a pile at month end. After the report goes out on the 5th, file it with your minutes, and at year end hand the auditor the ledger export. ## What runs by itself after the first bill This is where the setup pays back. Each point below is stated on the Aangan site. - **Payment.** Residents pay with GPay, PhonePe, Paytm or any bank app, and the money goes straight to the society account. The site says there is no convenience fee on UPI. Our post on [collecting society maintenance through UPI](https://taheridevelopers.com/blog/collect-society-maintenance-upi) covers the money side. - **Matching.** If someone pays and forgets to mention the flat, Aangan reads the payer's name and the amount and suggests the match. - **Receipts.** The flat is marked paid when the bank confirms, and a signed PDF receipt goes out on WhatsApp. - **Committee view.** A flat grid by wing turns green as flats pay, and tapping a flat shows the resident and the dues. - **Monthly report.** On the 5th, every flat gets a one-page report of money in and money out, with the bills behind it. - **Expenses.** Photograph an electricity bill or a plumber's slip and the vendor, amount and date fill in. - **Records.** The ledger keeps dues and receipts, and there is an auditor export. - **Autopilot.** On the Society plan, Autopilot runs bills, late fees and reports. - **Tally and GST.** The site does not list a Tally export or GST invoices today, so ask Aangan before you rely on either. To judge any tool in this category, read what [features society maintenance software should have](https://taheridevelopers.com/blog/society-maintenance-software-features), and see Aangan's own [society billing software page](https://www.tryaangan.in/society-billing-software) for the full list. ## What it costs, and the one-time licence The Starter plan is free for up to 20 flats and includes the ledger, dues and receipts, UPI pay links and 100 WhatsApp receipts a month. The Society plan costs ₹12 a month for each flat above 20 and adds unlimited WhatsApp receipts and reminders, Autopilot, UPI auto-matching and AutoPay, bill snapping and the auditor export. A society with 48 flats pays for the 28 above the free 20, which is ₹336 a month. Managers who run several societies pay ₹8 for each flat above 20 in each society. The site lists no setup fee. It mentions paying a month or a year ahead but is unclear on yearly versus monthly billing, so check current terms on the [pricing page](https://www.tryaangan.in/#pricing). If the committee would rather pay once, there is a one-time licence. You pay once, Aangan sets it up with your committee and moves your Excel register, and the features match the subscription. The site publishes no price, so [ask for a quote](https://www.tryaangan.in/?plan=licence#contact) with your society's size. Whether the subscription or the licence costs less over time depends on how many years you will use it, so compare the quote with the monthly figure above. ## When Excel or a custom build makes more sense A register in Excel can work for a very small society, and our post on [society software against Excel sheets](https://taheridevelopers.com/blog/society-software-vs-excel) is straightforward about where it stops. If you run an association or a group of societies with needs a ready product does not cover, Taheri Developers builds custom software, and you can [book a free 30-minute consultation](https://taheridevelopers.com/book). Aangan is one of our [products](https://taheridevelopers.com/products). ## What to do this week A new society can have billing running in an evening: sign up, invite the treasurer, add the flats, set the charge and the late-fee rule, and send the first bills. Start on the free Starter plan, watch the first month on the flat grid, and move to a paid plan only when you cross 20 flats. If you would rather own the setup, ask [Aangan](https://www.tryaangan.in) for the one-time licence quote. Free for up to 20 flats. Open the committee demo first if you prefer. [Try Aangan free](https://www.tryaangan.in/console/signup) ## Frequently asked questions ### How do I set up maintenance billing for a new society? Sign up as the society's admin, invite the treasurer, add the flats by hand or from Excel, set the rate per sq ft or per flat with the due date, enter the late-fee rule from your bylaws, and send the first bills. After that, Aangan raises the bills on the 1st of every month. ### How long does it take to set up society maintenance billing? It depends on how ready your flat list is. Aangan's site says most societies send their first bills the same evening and that you can sign up and start tonight. Gather areas, owner and tenant details and opening balances first. The site gives no setup time for the one-time licence. ### Can I add flats to maintenance software from an Excel sheet? Yes. Aangan lets you upload a sheet with flats, owners, tenants and opening balances, or add flats by hand, now or later. Check a few rows after uploading, especially areas and mobile numbers, since the bill amount depends on area. Aangan also offers a free Excel register sheet if you have none. ### How much does society maintenance billing software cost? Aangan's Starter plan is free for up to 20 flats. The Society plan costs ₹12 a month for each flat above 20, so a 48-flat society pays ₹336 a month. The site lists no setup fee and no convenience fee on UPI, but is unclear on yearly versus monthly billing, so confirm on the pricing page. ### Can a society pay once instead of paying monthly? Yes. Aangan offers a one-time licence: you pay once, it sets up your flats and moves your Excel register with your committee, and the features match the subscription. The site publishes no price, so ask for a quote with your society's size, and ask what support and updates follow setup. ## Sources - [Aangan - society maintenance app (homepage, pricing, getting started)](https://www.tryaangan.in/) - [Aangan - society billing software](https://www.tryaangan.in/society-billing-software) - [Aangan - sign up](https://www.tryaangan.in/console/signup) - [Aangan - maintenance calculator](https://www.tryaangan.in/tools/maintenance-calculator) - [Aangan - society maintenance charges guide](https://www.tryaangan.in/guides/society-maintenance-charges) - [Aangan - society treasurer duties guide](https://www.tryaangan.in/guides/society-treasurer-duties) - [Aangan - society maintenance Excel sheet](https://www.tryaangan.in/tools/society-maintenance-excel-sheet) - [Aangan - committee demo](https://www.tryaangan.in/app) ## About the publisher Taheri Developers is a custom software development company in Chennai, India, building ERP, CRM, inventory, billing and AI-integrated systems. - Request a consultation: https://taheridevelopers.com/contact - Book a 30 minute call: https://taheridevelopers.com/book - Original article: https://taheridevelopers.com/blog/society-maintenance-billing-setup